Found out how to do this, you have to promote an Administrator to Minister, doing this grants you some extra Administrator Points, then just train up more admins to get more points. When you are on the TRAIN screen select SUMMARY > Select an Administrator and click Promote, you will need 1 Epimetheus Pollen per Promotion.
Each to their own, this I know, but I still like the standard Grid more than the hex grid and the new shipyard designer interface does not have the same capabilities that the one in GalCiv TOA had. But for some or most the new set up is liked, but I am not one of those.
Okay, I know about adjusting things and all that, but why, why, why did there have to be the Hex style grid? the old square grid was better. Also the Ship creator at the shipyard that has been changed so much that as someone who likes creating and inventing new ship styles cannot do this with any confidence. These are the two main issues I have with GalCiv3 and two reasons why I rarely play it, it would be nice if there was an option to switch to the GalCiv 2 style Grid