Administrator is not assignable. It is one shot flat bonus. Citizens are limit to 10 of each type in global pool. Since Admin can't be assign, you get only 10 of them max.

I just have one at the moment, and I can create any other kind of Citizen if I want, but it's admins I need.

I'm confused. With 10 admins, you should have 40 admin points. Then with research, you can get more as well. So, have you colonized and made that many starbases to use up all 40, just from making admin citizens? Or are you talking about how to get more after the initial admin points?

 Think I figured it out.  Once you promote an admin that works for the government, you can then assign the admin to a planet.  This frees up one admin spot, at the cost of one admin point.  So from this point out, an admin is really only worth 4 admin pts, becasue I need to use one to promote an existing admin and assign to a planet.

What i find confusing and annoying at the same time is what happens when you promote them. I was trying to figure out what was happening to my points and when you play a huge map, they go fast. My thought of "promotion" is definitely different than promoting to find them instantly dead in the fallen citizens box. That is exactly what is happening.

As soon as I promote, I get 4 points immediately yet I can't send them to any planets like it was said here. They are dead, which does free up the slot AND I got the 4 points from before. Now I can train another for 5 more points and so on.

 Technically, 10 x 5 = 50, not 500.  I checked my calculator and it agrees.

 I consider 50 a built in hardcap for planets.  In fact, that is a challenge to support in my experience if you have any need for starbases, either econ, resources, relics, or military.  After that, the only source for more planets are the ones the AI have been keeping warm for you.  But dedicating that much to admins means you have not been generating Leaders, and that was one of my hardest lessons to learn about unlimited colony rushing and starbase building.

How does one FIND an administrator t do something with?

Use the Citizen tab at the top menu bar. From there, there should be another menu bar up top that lets you go to the whole collection of citizens that you have. The symbols they use is a bit squirrely but tapping each citizen until you find an admin and click and promote using the button under their profile pic.

Go to the citizens screen and "promote" an admin.  It will cost you resources (which you may have to trade to get), but it will kill (retire?) the promoted administrator, give you 5 admin points and free up a spot. 

Not sure if this is always an option or if it depends upon abilities/alignment - but I think it's always avail.

Hope this helps.

cheers

To get more admins use the MOD Administrator School.

First game I played on a large map I ran out of administrators and it made me think the game was not balanced for long play on large maps.  You guys are forgetting that admins are often permanently lost when the colony ship, surveyor, or constructor is destroyed.  After a ton of research (where no one seems to have a full understadning) I finally figured this all out.

You are not meant to only train ten administrators ever in a game.  There are two ways to open up a spot on that list: promote an admin to Minister or to Mobster. 

• Click the Citizens tab (main game screen)
• Click the Summary tab
• Find an administrator "Working for the government" and select that admin
• Click "Promote Citizen" just under the portrait in the right side area
•  If you are Benevolent race you can only promote admins into Ministers using 10 Promethion and 1 Epimetheus Pollen - If you are Malevolent race you can only promote admins into Mobsters using 10 Promethion and 1 Artocarpus Viriles - Pragmatic races can use both options.

Obviously if you cannot find (or trade for) the required reasources you are screwed.  I was playing as the Altarians on a ludicrous map and not a single planet had an Epimetheus Farm anywhere.  The only way for me to reach the far side of the map was to capture all the planets.

Correction, Ministers are not locked to a specific Ideology, any civ can promote an Administrator to Minister.

There is also the Admin Center improvement which provides one administration point, it costs 1 unit of food to build though.